Subtasks or checklist

Learn the difference between subtasks and checklists and when to use them

Learning outcomes:

What is the difference between subtasks and checklists

Subtasks and Checklists are both tools used in task management to break down larger tasks into smaller, more manageable components. While they serve similar purposes, there are some key differences between the two.

Subtasks are used for breaking down complex tasks into manageable steps with dependencies between them.

A checklist is a simple list of independent tasks suitable for straightforward tasks with independent actions.

The key difference though is that we treat subtasks with the same functionality as a task. Meaning, you can access a subtask in the task editor, and edit and automate them in the same way you can a normal task. You can add a checklist to a subtask.

Checklists, however, can only be accessed in the task editor for the task they relate to. They do not have due dates or tags and cannot be assigned or automated. 

More about subtasks

  1. Subtasks are smaller tasks that are part of a larger main task. They represent specific actions or components required to complete the main task.

  2. Subtasks have a hierarchical structure and are organized under their parent tasks. Each subtask is dependent on the completion of the main task.

  3. Subtasks are often dependent on one another or on the main task. Some subtasks must be completed before others or before the main task can be considered finished.

  4. Subtasks are completed individually, and the completion of all subtasks contributes to the completion of the main task.

More about checklists

  1. A checklist is a simple list of items that need to be completed as part of a task. Each item on the checklist is typically a single action or requirement.

  2. A checklist is a linear list of tasks without any hierarchical structure. All items on the checklist are at the same level of importance.

  3. Checklist items are generally independent of one another, and the completion of one item does not impact the others.

  4. In a checklist, you mark items as done when they are completed. The order of completion does not matter.